DEVONthink and DEVONnote 2.0: The Next Generation of Information Managers has Arrived

Bietigheim-Bissingen (pressrelations) –

DEVONthink and DEVONnote 2.0: The Next Generation of Information Managers has Arrived

Coeur d’Alene (Idaho, USA), February 24, 2010 ? DEVONtechnologies, LLC releases the final, non-public-beta version 2.0 of all editions of its information manager DEVONthink as well as of the smart note-keeper DEVONnote. Version 2.0 of DEVONthink and DEVONnote brings an immense number of improvements over version 1.x and many enhancements over version 2.0 public beta. This release is the first of six major releases scheduled for 2010.

– Final polishing of the user interface including new Welcome Assistant
– Support for templates, external linking, and some plugins in DEVONnote
– Functional tag view and improved smart tagging
– Automatic installation of Global Inbox in Finder works again
– AI-based Summarize works again
– Improved PDF annotations
– Powered by DEVONsphere® technology
– Cross-grade from DEVONnote to DEVONthink now available

For a full list of changes since version 1.x please see further below.


For the final 2.0 release the user interface has been further polished: new icons distinguish regular groups and groups used for tagging, the application icon has been rendered in 512 x 512 pixels, and a new Welcome Assistant helps new users getting started with DEVONthink and DEVONnote.

„The new Welcome Assistant not only greets the user but also offers direct access to the embedded documentation as well as many functions of our online support area. Users can quickly have their license code re-sent, ask for a 30 day trial license, change their email address, or download the documentation in printer-friendly PDF format. In most cases this saves the user a trip to our web site,“ adds Eric Böhnisch-Volkmann, President of DEVONtechnologies.

Version 2.0 final completes the tag view which was still preliminary in public beta 8. Smart tagging is now part of nearly every aspect of the user interface and is fully supported by smart groups (also known as ’saved searches‘). In addition, DEVONthink Pro’s global inbox can (again) be added to the Finder’s sidebar as well as all ’save‘ dialog windows, and the Summarize service is working again; the ability to add the inbox to the Finder had been broken by Mac OS X 10.6 ‚Snow Leopard‘.

A new script lets the user open tabs from DEVONagent to DEVONthink Pro and new smart templates open Google, Bing, or a manually entered web address in a new tab, enhancing DEVONthink Pro’s usefulness as a comfortable web browsing environment. DEVONthink Pro Office retains the color depth as well as the rotation and resolution of scanned images if desired, news feeds also support enclosures, and the Sorter tab can be made nearly invisible. The ‚Annotation‘ smart template links to the current page of a PDF document and the ‚EndNote‘ template takes over more data. DEVONthink and DEVONnote support Mac OS X 10.6’s text substitutions and data detectors, now, too.

Finally, DEVONnote 2.0 inherits a large number of features from its bigger brothers: templates, external linking to documents with a URL, the panel for quickly taking notes, and some plugins, namely the ability to send items by email, export to iPods (Classic) or as a website, and bookmark import. DEVONthink Personal comes with new smart templates, too.

„The addition of many functions formerly exclusive to DEVONthink turns the simple note-taking tool DEVONagent into a fully AI-based environment for working with textual information with an unmatched price/performance ratio. DEVONnote now perfectly complements the more feature-rich DEVONthink product line with an offer for those who don’t need the full power of DEVONthink,“ comments Eric Böhnisch-Volkmann, President of DEVONtechnologies.

Internally DEVONthink 2.0 final brings many further improvements including changes for the upcoming iPhone/iPad client as well as MobileMe, WebDAV, and LAN/WLAN based synchronization. While the iPhone/iPad client will enable users to transfer selected parts of databases to their device, view and search them on-the-go, and add new documents, the synchronization module will make it possible to reliably synchronize databases between local Macs or, using MobileMe or any other WebDAV server, between any Mac with an Internet connection. The synchronization module is currently in the works, the iPhone client in alpha testing and expected to be released in Q2/2010.

Version 2.0 is a major upgrade that addresses a large number of feature requests from the active user community and modernizes almost every aspect of the applications.

New features of version 2.0 include but are not limited to: the ability to open multiple databases simultaneously (DEVONthink Pro), all advanced Boolean and proximity operators (as known from DEVONagent), wildcards and unlimited complex search terms, smart groups, unlimited undo/redo, an inbox, a trash can, and the support for almost all common file formats. The new Finder-like sidebar facilitates working with multiple databases. Smart tagging brings the two filing approaches, hierarchical group and tags, together and makes groups and tags transparently interchangeable.

DEVONthink 2.0 imports and displays Microsoft Office (Word, Excel, PowerPoint), OpenOffice and iWork (Pages, Numbers, Keynote) files as well as Skim PDF packages and all other files that support or are supported by Mac OS X 10.5’s Quick Look. Using Spotlight importers and plugins for indexing DEVONthink can also search files that it cannot display due to the lack of Quick Look support (Spotlight does not need to be active). Metadata, e.g. from PDF files, email messages, or Office documents is imported, indexed, displayed, and can be selectively searched, e.g. using smart groups. DEVONthink Pro Office uses a new text recognition based on the ABBYY FineReader OCR engine which is faster and more accurate than the previously used engine.

DEVONthink and DEVONnote 2.0 allow to create documents from templates and the Pro Office edition shares databases with other users on the local network or over the Internet via an interactive web interface based on the latest web technologies. Smart templates bring ‚canned documents‘ to life, interactively fill them with data, or choose the right copy for the user’s language. RSS, RDF and Atom news feeds can be added as self-updating groups to any DEVONthink Pro database and so integrate live content with local documents.

The independent ‚Sorter‘ panel lets the user add data to your databases even when DEVONthink Pro is not open and the ‚Clip to DEVONthink‘ bookmarklet makes clipping data from the web to DEVONthink comfortable. For Mac OS X 10.5 ‚Leopard‘ DEVONthink provides a contextual menu plugin; on Mac OS X 10.6 ‚Snow Leopard‘ the Services menu commands integrate it tightly with the Finder. Tabbed browsing and editing as well as Cover Flow and a redesigned column view providing an iTunes-like navigation for documents simplify working with large numbers of documents. A PDF sidebar allows rearranging and deleting pages, standard PDF annotation tools as well as a Annotation smart templates let the user annotate PDFs or other document types, and an image editing panel allow simple image corrections directly within the database.

„Version 2.0 with its truckload of new features, user interface enhancements, and the improved database core powered by DEVONsphere technology propels DEVONthink and DEVONnote even further ahead of its competition. It makes the Mac to the best platform for smart personal information management,“ comments Eric Böhnisch-Volkmann, President of DEVONtechnologies.

The new database engine incorporated into DEVONthink and DEVONnote 2.0 not only speeds up working with large databases but also stores all files in their original file format, e.g. Microsoft Word files and email messages. Files are no longer converted when imported and can be edited using external applications. In addition, all documents can be accessed from outside DEVONthink and DEVONnote using a standard URL. This highly improves workflow integration with third-party solutions such as iCal, OmniFocus Daylite, Bookends, Endnote, and many other applications.

DEVONthink Personal 2.0 and DEVONnote 2.0 inherit the three pane view formerly exclusive to the Pro editions as well as separate document windows, the full screen mode, smart templates, the ability to linking to documents using a URL, and a number of plugins. In addition DEVONthink Personal is no longer limited to 10,000 images.


DEVONthink Pro and Pro Office 2.0, DEVONthink Personal 2.0, and DEVONnote 2.0 require Mac OS X 10.5 or later and can be downloaded as free trial versions from . DEVONthink and DEVONnote can be test-driven for free for 150 hours of non-continuous runtime until they need to be properly licensed.

DEVONthink Professional Office sells for US$ 149.95, DEVONthink Professional for US$ 79.95, DEVONthink Personal for US$ 49.95, and DEVONnote for US$ 24.95 in DEVONtechnologies‘ online shop. DEVONthink Pro Office and DEVONthink Pro are also available with the Internet research agent DEVONagent as bundles.

Until March 14 all four applications can be purchased with 10 percent ‚Launch Party‘ discount. This discount also applies to all upgrades from previous versions.

Users who purchased DEVONthink Personal, Pro, Pro Office or DEVONnote 1.x on or after July 1, 2008, are eligible for free upgrades. Users who have purchased before the grace period are eligible for attractive upgrade prices. In addition, users of DEVONnote now can upgrade to DEVONthink for just the price difference.


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In today’s world, everything is digital. From shopping receipts to important research papers, peoples‘ lives often fill their hard drives with emails, PDFs, Word documents, multimedia files and more. Questions eventually pop up, like where to store all of this stuff? How to organize these very different file types, and even better, how to find the exact file one is looking for the second one needs it? It’s almost as if one needs a second brain just to keep one’s digital life straight.

Enter DEVONthink: The solution to this digital age conundrum. It is a second brain, the one and only database for all digital files, be they PDFs, emails, Word documents or even multimedia files. Boasting a refined artificial intelligence, DEVONthink is exceedingly flexible and adapts to the user’s personal needs. And if the files are not digital yet, paper capture support is already built-in (DEVONthink Pro Office only.)

Users can use it as their document repository, their filing cabinet, their email archive, or their project organizer; DEVONthink can do it all. One can even collect and organize data from the web, enrich it with sound and movie files, and then export the finished product as a website or to an Apple Pages document to print. Or one can copy the content to an iPod! The possibilities are only as limited as the user’s imagination.


Because DEVONthink keeps all important data in one database, it doesn’t matter where the data is physically located. DEVONthink uniquely integrates both local documents and live content from the Internet to keep all information related to a project together in one place. No more folders full of loosely organized files and overflowing bookmark bars in Safari; with DEVONthink, the user seamlessly mixes local documents, clippings, and live web pages in one dynamic database.


DEVONthink is not only a simple database, it’s a flexible work environment, too, with powerful management features suited to any professional project. It provides the user with all the tools she or he needs to effectively work with documents. The integrated RTF editor makes it easy to write new documents, or the users can open documents in a third-party application.


DEVONthink is based on a powerful artificial intelligence (AI) architecture powered by the innovative DEVONsphere® technology that helps organize and navigate information collections quickly and accurately. It assists its users with both filing documents and with finding similar items, and can help make connections that they might have missed on their own. It can even master huge data collections with a few simple clicks, saving time and aggravation.


Finally, DEVONthink Pro Office allows to share the accumulated and organized knowledge. Users can post it to their websites, or they can let their coworkers access databases with a familiar search-engine like interface using standard web browsers. Depending on the network setup, it’s even possible to search shared databases over the Internet. An applet gives convenient, optimized access to the database also from the iPhone, iPod touch, or iPad.


DEVONnote helps taking notes and keeping them organized. It keeps ideas, documents, important information, and even web browser bookmarks in one single, accessible place. DEVONnote supports the user with professional, easy-to-use features, and helps create structure out of chaos. DEVONnote is the most sophisticated notepad application for Mac OS X, and the only one featuring AI (artificial intelligence) technology.

DEVONnote was designed with the typical Mac user in mind. It comes with a clean, easy-to-use interface that gives you all the tools you need in a familiar Mac-like package. Even the most complex AI functions are just „buttons“, meaning one simple click can send DEVONnote into action, digging through all of your data to find a place for your latest note, or to show you all your ideas and concepts that are similar to the one you’ve just selected.

Of course, creative people don’t just ‚have thoughts‘, they often need new ‚input‘, too. DEVONnote comes with a complete Safari-based web browser and solid, but flexible, bookmark-managing capabilities. With DEVONnote, the user can browse the Web and clip the most important information directly to DEVONnote.


DEVONtechnologies LLC, founded in 2002, incorporated in 2004 and headquartered in Coeur d’Alene, Idaho, USA, researches in the field of semantic and associative data analysis and synthesis, and develops key applications based on the DEVONtechnology. Named after the Devonian Period, the DEVONtechnology marks the departure into a new age of data processing. The main focus of all activities is on using the robust, flexible and versatile architecture intelligently to create rock-solid applications for a variety of purposes, including but not limited to databases, intelligent agents, data-mining, information retrieval and human-computer-interfaces.

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Apple, AppleScript, Cocoa, ColorSync, Darwin, Mac OS X, Spotlight, Quick Look, QuickTime, Quartz, and all other registered names are trademarks of their respective owners.

More information available from:
Eric Böhnisch-Volkmann
E-Mail press@devon-technologies.compmcounter DEVONthink and DEVONnote 2.0: The Next Generation of Information Managers has Arrived